The Youth Team at DCMS are working in partnership with BBC Children in Need to deliver the Youth Investment Fund Phase 1 (YIF Phase 1).  YIF Phase 1 will work with left-behind areas in England, assessing and distributing grants for capital proposals to meet the objective of improving the effectiveness of youth services. The Department for Digital, Culture, Media & Sport (DCMS) helps to drive growth, enrich lives and promote Britain abroad.

BBC Children in Need will be collecting your data and will share it with DCMS as set out below.

DCMS will be acting as Joint Controllers with BBC Children in Need for the majority of personal data collected for the purposes set out below. This means together, DCMS and BBC Children in Need will jointly decide how your data is processed.

This notice is provided within the context of the changes required by the Articles 13 & 14 of UK GDPR and the Data Protection Act 2018. This notice sets out how we will use your personal data as part of our legal obligations with regard to Data Protection.

DCMS’s personal information charter (opens in a new tab) explains how we deal with your information. It also explains how you can ask to view, change or remove your information from our records.

For further information on how BBC Children in Need processes your data, including how to complain if you are not happy with the way BBC Children in Need has handled your data, please see the grantee section of the BBC Children in Need Privacy Policy (opens in a new tab) as well as the information provided on the Grant Application Portal (opens in a new tab) and the Grant Application Form.

DCMS will receive your personal data from BBC Children in Need.

Your data will be shared with us if you have applied for the scheme or received a grant as part of the scheme.

This personal data we will receive includes:

• Your name
• Your job title and the name of the organisation you work for
• Contacts details such as business telephone number and email address
• Other personal data from your application form and reports
• Any other personal data that BBC Children in Need holds if we or our representative conduct an audit of BBC Children in Need’s grant making.

We use personal information to enable us to carry out our functions as a government department.

BBC Children in Need share your information with us (DCMS) to enable us or organisations acting on our behalf to:

• maintain an audit trail with regards to financial due diligence and the spend of public money;
• identify funds that have been paid in incorrectly, either because of fraud, error or if a grant duplicates a grant made by another funder;
• conduct organisational checks and verifications for the purposes of grant making and fraud and error detection;
• monitor and/or evaluate the grant and the grant programme;
• contact you or your organisation in respect of any of the above.

Any information shared with us is related to your grant application and grant acceptance.

DCMS may share your personal data with the National Audit Office (NAO), who are responsible for auditing the Youth Investment Fund grants.

The legal basis on which DCMS processes personal information in respect of your grant application and, if your organisation is successful in respect of a grant, is that it is for a task carried out in the public interest;

• Article 6 (1) (e) – It is necessary to perform a public task (to carry out a public function or exercise powers set out in law, or to perform a specific task in the public interest that is set out in law).

DCMS may not be able to process your grant or a payment.

We will only retain your personal data for 7 years in line with DCMS’s Records Retention Policy.

We will not use your data for any automated decision making.

We will not usually send your data overseas.

You have rights over your personal data under the UK GDPR and the Data Protection Act 2018. The Information Commissioner’s Office (ICO) is the UK supervisory authority for data protection legislation, and maintains a full explanation of these rights on their website

DCMS will ensure that we uphold your rights when processing your personal data.

Senior Responsible Officers: Becky Morrison and Hannah Malik, Directors, Civil Society and Youth

The Department for Digital, Culture, Media and Sport

100 Parliament Street

London

SW1A 2BQ

[email protected]

The contact details for the data controller’s Data Protection Officer (DPO) are:

Data Protection Officer

The Department for Digital, Culture, Media & Sport

100 Parliament Street

London

SW1A 2BQ

Email: [email protected]

If you’re unhappy with the way we have handled your personal data and want to make a complaint, please write to the department’s Data Protection Officer or the Data Protection Manager at the relevant agency. You can contact the department’s Data Protection Officer using the details above.

If you believe that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. You may also contact them to seek independent advice about data protection, privacy and data sharing.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Website: www.ico.org.uk

Telephone: 0303 123 1113

Email: [email protected]

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

We may make changes to this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.

If these changes affect how your personal data is processed, DCMS will take reasonable steps to let you know.

This Privacy Notice was last updated on 25/01/2022.